NEWS
Advanced Lease
Systems User Questionnaire
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Lease
Accounting and
Management System for Windows
Version
2.5
Summary
Version 2.5 of the Lease Accounting System for Windows contains enhancements
to a number of processes. Most of
these enhancements have been requested by one or more of our current customers
to increase the functionality of our current version.
Data files will need to be converted prior to user access. A.L.S. will perform the conversion process.
The conversion can be done remotely or in conjunction with a training
session to familiarize the users with the new features and changes.
The following release information covers the majority of software
enhancements and revisions. Other
minor changes may be included in the update.
Added
Features and Highlights
The following highlights the most significant changes from our A.L.S.
Lease Accounting and Management for Windows version 2.0 to version 2.5.
Following the highlights section is a detailed description of all of the
changes by category.
*****New Module Available***** We have a new
module available that gives you the ability to e-mail invoices and late notices
to your customers. Please contact a customer support rep. if you are interested
in purchasing this module.
*****ADDED FEATURE***** Ability to access ALS
Imaging and Retrieval system, Document Viewer and AutoFile from the lease
system. These new products allow you to scan images and file them in a document
directory easily accessed through your lease system. Please contact a customer
support rep. or checkout our website for more information on these ALS products.
*****ADDED FEATURE***** Access lease history
while in the payment entry screen.
*****ADDED
FEATURE***** Posting Journal Detail
Report
*****ADDED
FEATURE***** Update Title
Information Screen
*****ADDED FEATURE*****
Print receipts on payment entry
*****ADDED
FEATURE***** Choose payment type
and add user notes to
Comma Delimited File created with delinquency report.
Comma Delimited File created with the credit A/R report.
Comma Delimited File created with the trial balance report.
Comma Delimited File created with the corporate tax report.
Added copy/paste feature to all tracking and remarks screens.
Ability to duplicate leases and contracts – available ONLY
through contract functions. You must have the basic contract module for this
feature.
Automated lease redemption.
Increased size of history description.
Added weekly and bi-weekly payment options by request only for
ALS Complete systems. ALS Lite systems must purchase the complex payments
module.
Plain paper delinquency notices.
Added a title information update screen, accessible from the
title remarks screen and the title tracking menu.
Added a “next” button on account lookup screens to increase
the speed of lookups.
Ability to enter the cycle date for daily, monthly and year end
cycles.
System
Wide Enhancements
Added a message if a parsed name is incomplete.
Message will appear if either the first or last name field is left blank.
Customer’s names now print in first, middle, last
name order on invoices, labels, late notices, insurance letters and odometer
disclosure statements.
Added a “next” button on account lookup screens
to increase the speed of lookups.
Added a Copy/Paste button to all remarks screens
(Collections, Title, Insurance and General Remarks) which allows you to
highlight and copy lessee and guarantor information from the screen.
Added options for memo writer to print memo or
letter addressed to the customer.
Lease
Processing
All Programs
Re-leases – We have added the ability to assign
any lease number you wish for
your re-leased asset. The re-lease
will still contain a re-lease digit to indicate the number of times the asset has been released
and will also retain the necessary information for your corporate tax report. This change was made to
accommodate our users that have a need to change the lease number with
each re-lease. The ability to keep
the same lease number with the re-lease digit is still in place.
Lease Data Entry
New Lease
Input
Added ability to enter a check number even if you choose A/P for disbursement
to dealer.
Added weekly and bi-weekly payment options for ALS Complete systems by
request only. ALS Lite systems must purchase the complex payments module.
Number of up-front payments no longer limited.
Miscellaneous
Demographic Data
Added lessee social security number under lessee
information and driver information. If
social security number for driver is the same as lessee it will automatically
fill in when you enter through the field.
VIN – all lowercase letters automatically change
to uppercase when entered.
Increased size in mileage cap to
accommodate in excess of 999,999.
Guarantor Information Input
If a lease is marked that there is no
guarantor/co-maker, the guarantor/co-maker input screen will not automatically
come up during initial lease input.
Insurance Information Input
Added lease status to the insurance input screen.
Added the ability to exclude specific leases from
being updated with the master fleet lease insurance information during the cycle
process.
Lease Terminations
Terminate/Inventory
Added the maturity date to the screen.
Lease Redemption
Process has been modified to perform redemption
automatically going forward. Any
leases currently in an off-lease status will need to be redeemed manually.
Change Lease Information
Change Sales Tax by State
Added
a warning to remind the user that all other users must be logged off of
ALS when using this function.
Transaction
Processing
Payment Entry (Regular and Fleet
Payments)
Added the ability to access the lease history while
in the payment entry screen.
Removed double messages for non-standard
payments.
Added the
ability to print receipts on payment entry.
Added the
ability to choose payment type and add user notes to payments.
Inquiries
Financial
Inquiries
Lease Status Inquiry
Minor changes to appearance of screen.
Lease History
Added lease status to title bar.
Increased description field size.
Fleet Receivables Inquiry
Added DBA line to screen and printout
Fleet Status Inquiry
Added DBA line to screen and printout
Reports
Transaction
Reports
**New Feature**
Posting Journal Detail Report
Pull posting journal information by lease number, by
G/L account, by transaction type and specified date range. This will only work
for posting journals that have been created after the software update was
installed.
Line Item Edit List
If
included in the month end cycle process this report will clear all items in the
list. You must submit a request to add this report to your month end cycle
process.
Financial Reports
Trial Balance
Added last rent paid amount to report.
Comma delimited file is created with report.
Delinquency Report
A comma-delimited file is created each time you run the
delinquency report.
Added the ability to override the late days for the report.
Credit A/R Report
Added options to change the number of days delinquent categories.
Added option to include terminated accounts with deficiencies due.
Comma delimited file is created with report.
Tax Reports
Corporate Tax Report
Comma delimited file is created with report.
Marketing Rep. Reports
New Leases by Rep.
Changed credit score on report to allow all digits of credit
bureau score.
Tracking Reports
Missing Title Status Report
Now includes equipment leases
Special Forms
Delinquency Notice
Plain paper option only (if you require a form please contact
customer support).
Note: The delinquency notices now
produce an .xps document for each notice that is created and they are stored on
your server. These files are used for e-mailing and reprinting delinquency
notices. They remain on your server until you delete them. Your ALS system will
not automatically purge these files.
Odometer Disclosure Statement
Added ability to print a blank statement to be filled in later.
Labels
Changed
the font to better fit generic labels.
Regular and Fleet Invoices
Note: Regular and Fleet invoices
produce an .xps document for each invoice that is created and they are stored on
your server. These documents are used for e-mailing and reprinting invoices.
They will remain on your server until you delete them. Your ALS system will not
automatically purge these files.
Tracking
Title Tracking
Added a
received title information update screen, accessible from the title remarks
screen and the title tracking menu.
Master
File Maintenance
Dealer File Maintenance
Added ability to print the list of dealers by state.
Fleet
File Maintenance
Ability to expand the fleet unit file from the fleet
file maintenance screen.
System
Security
User ID’s and Passwords
User ID’s and passwords can no longer contain
special characters or spaces.
Edit Security/Cycle Parameters
Added option – send cycle reports to printer yes/no.
Pre-Sale
Functions
Contract
Functions
Contract
Functions have been moved to the optional software section.
Optional
Software
Brokered Lease Tracking
Revised report to print acquisition cost instead of residual.
Data Extract
Added the ability to extract insurance and title
remarks.
Added the ability to print a list of elements
included in a specific template.
Elements added:
1196
Year End Book Value
Contract Functions
Added the
ability to duplicate existing leases and existing contracts.
Credit Bureau Reporting
Increased the size of the Consumer Code field to allow for 2 character
codes.
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Loan
Accounting and
Management System for Windows
Version 1.5
Summary
Version 1.5 of the Loan Accounting System for Windows contains
enhancements to a number of processes.
Most of these enhancements have been requested by one or more of our
current customers to increase the functionality of our current version.
ALS will perform the installation of Version 1.5.
Data files will need to be converted prior to user access.
ALS will perform the conversion process also.
The conversion can be done remotely or in conjunction with a training
session to familiarize the users with the new features and changes.
The following release information covers the majority of software
enhancements and revisions. Other
minor changes may be included in the update.
Added
Features and Highlights
The following highlights the most significant changes from our
ALS Loan Accounting and Management for Windows version 1.0 to version 1.5.
Following the highlights section is a detailed description of all of
the changes by category.
*****New Module Available***** We have a new
module available that adds the ability to e-mail invoices and late notices
to your customers. Please contact a customer support rep. if you are
interested in purchasing this module.
*****ADDED FEATURE***** Ability to access ALS
Imaging and Retrieval system, Document Viewer and AutoFile from the loan
system. These new products allow you to scan images and file them in a
document directory easily accessed through your loan system. Please contact
a customer support rep. or checkout our website for more information on
these ALS products.
*****ADDED
FEATURE***** Access loan history while in the payment entry
*****ADDED
FEATURE***** Posting Journal
Detail Report
*****ADDED FEATURE*****
Update Title Information Screen
*****ADDED FEATURE*****
Print receipts on payment entry
*****ADDED FEATURE*****
Choose payment type and add user notes to
Comma Delimited File created with delinquency report.
Comma Delimited File created with the credit A/R report.
Comma Delimited File created with the trial balance
report.
Posting Journal detail report.
Added copy/paste feature to all tracking and remarks
screens.
Automated loan redemption.
Increased size of history description.
Added weekly and bi-weekly payment options by request
only.
Plain paper delinquency notices.
Added a title information update screen, accessible from
the title remarks screen and the title tracking menu.
Added a “next” button on account lookup screens to
increase the speed of lookups.
Ability to enter the cycle date for daily, monthly and
year end cycles.
System
Wide Enhancements
Added a message if a parsed name is incomplete. Message will appear if either the first or last name field is left blank.
Customer’s names now print in first, middle,
last name order on invoices, labels, late notices and insurance letters.
Added a “next” button on account lookup
screens to increase the speed of lookups.
Added a Copy/Paste button to all remarks screens
(Collections, Title, Insurance and General Remarks) which allows you to
highlight and copy customer and guarantor information from the screen.
Added options for memo writer to print memo or
letter addressed to the customer.
Loan
Processing
Loan Data Entry
New Loan Input
Added ability to enter a check number even if
you choose A/P for disbursement to dealer.
Added weekly and bi-weekly payment options by
request only.
Miscellaneous
Demographic Data
Added customer social security
number under customer information and driver information. If social security number for driver is the same as customer
it will automatically fill in when you enter through the field.
VIN – all lowercase letters
automatically change to uppercase when entered.
Guarantor Information Input
If a loan is marked that there is no
guarantor/co-maker, the guarantor/co-maker input screen will not
automatically come up during initial loan input.
Insurance Information
Input
Added loan status to the
insurance input screen.
Added the ability to exclude specific loans from
being updated with the master fleet insurance information during the cycle
process.
Loan Terminations
Terminate/Inventory
Added the maturity date to the screen.
Loan Redemption
Process has been modified to perform redemption
automatically going forward. Any
loans currently in an off-loan status will need to be redeemed manually.
Change Loan Information
Change Sales Tax by State
Added
a warning to remind the user that all other users must be logged off of
Transaction
Processing
Payment Entry (Regular and
Fleet Payments)
Added the ability to access
the loan history while in the payment entry screen.
Added the ability to make an
additional principal only payment. Available by request.
Removed double messages for non-standard
payments.
Added
the ability to print receipts on payment entry.
Added
the ability to choose payment type and add user notes to payments.
Inquiries
Financial
Inquiries
Loan Status Inquiry
Minor changes to appearance of screen.
Loan History
Added loan status to title bar.
Increased description field size.
Fleet Receivables Inquiry
Added DBA line to screen and printout
Fleet Status
Added DBA line to screen and printout
Reports
Transaction
Reports
**New Feature**
Posting Journal
Detail Report
Pull posting journal information by loan
number, by G/L account, by transaction type and specified date range. This
is will only work for posting journals that have been created after the
software update was installed.
Line Item Edit List
If
included in the month end cycle process this report will clear all items in
the list. You must submit a request to add this report to your month end
cycle process.
Financial Reports
Trial
Balance
Comma delimited file is created
with report.
Delinquency Report
A comma-delimited file is
created each time you run the delinquency report.
Added the ability to override
the late days for the report.
Credit
A/R Report
Added options to change the
number of days delinquent categories.
Added option to include
terminated accounts with deficiencies due.
Comma delimited file is created
with report.
Marketing Rep. Reports
New Loans by Rep
Changed credit score on report
to allow all digits of credit bureau score.
Tracking Reports
Missing Title Status
Report
Now includes equipment loans
Special Forms
Delinquency Notice
Plain paper option only (if you require a form
please contact customer support).
Labels
Changed
the font to better fit generic labels.
Tracking
Title Tracking
Added
a received title information update screen accessible from the title remarks
screen and the title tracking menu.
Master
File Maintenance
Dealer File
Added ability to print the list of dealers by
state.
Fleet
File Maintenance
Ability to expand the fleet unit file from
fleet file maintenance.
Optional
Software
Data Extract
Added the ability to extract
insurance and title remarks.
Added the ability to print a
list of elements included in a specific template.
Elements added:
1126
Year End Book Value
Credit Bureau Reporting
Increased the size of the Consumer Code field
to allow for 2 character codes.
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Lease Accounting and Management System – Version 2.0
Version 2.0 of the Lease Accounting and
Management System is now available. This
new version of our lease accounting system is packed full with new processes,
new data fields, report sort options, and lots of behind the scene changes.
We’ve been listening to all the suggestions made by our customer base
and have processed over 300 software modification requests - all of them packed
into this new and exciting version. Here
are a few of the things we’ve done in the 2.0 version.
- Posting Journal Report and Lease History Inquiry now contain the User I.D. of the operator posting the transaction
- Released assets will now carry the same lease number through each release. An extension will be used to distinguish between the various leases associated with the asset
- Name fields can be parsed to last, first, middle and suffix for better credit bureau reporting capabilities
- Added Doing Business As (DBA) fields for the Lessee
- Zip code fields can now contain alpha/numeric characters so Canadian addresses can be entered
- Added bank account numbers and ABA numbers for the Lessee
- Added Credit Score and Credit Ratings fields for the Lessee and all Guarantors
- Added four more Guarantors per lease account
- Delinquency notices can now be sent to guarantors
- Added
an additional insurance policy
- Policy types, status codes, and exception override capabilities have been added for each insurance policy
- Comma-delimited files can be created for invoice and coupon data
- Tax rates have been increased to four decimal places
- Collection, Insurance, Title Remarks/Notes have been increased from 60 characters to 300 per remark/note
- A General Lease Remarks/Notes program has been created
- Lease history and remark/note information can be retrieved within date ranges in the Data Extract system
- Report processing speeds have been increased